This instruction explains how you manually add a journal article into the TU Delft repository via Pure.
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In line with the TU Delft's Open Access policy, all TU Delft researchers are required to publicly share a free version (PDF) of their TU Delft-affiliated publications. Files are uploaded into the TU Delft repository using Pure.
Before you start:
Ensure your work isn't already in Pure TU Delft Library systematically imports publications from Scopus. This means that if your work is published in a Scopus-indexed journal, Pure may have it already. Pure does check for duplicate entries, but there is always a chance a duplication is not detected.
Don't provide more information than needed The Library verifies all entries and will supplement these with additional data if needed. Required fields are marked with an asterix (*).
Only upload TU Delft affiliated files Only upload copies of your works that have been created during the time you're affiliated with the TU Delft. If you want to add content that is affiliated to another institution, you can add a link (or the DOI) to where the file can be found. If the file has not previously been shared, and you are the copyright holder, you can share the file on Zenodo (or similar service).
After logging into Pure, you start by clicking the green ‘add content’ button on the right. Pure will ask you to select an output type.
Research Output type Select contribution to journal and then article.
Type With the publication category you indicate the ‘targeted audience’ of your publication.
Scientific = aimed at academic peers;
Professional = aimed at professionals such as journalists, policy makers, teachers, etc.;
Popular = aimed at the general public.
NB: If you choose ‘scientific’, you will be asked to indicate whether the publication has been peer- reviewed.
Publication status Specify when the article was published. Register your publication when it is in its final stage, ‘published’. Don’t register publications that are still ‘in preparation’ or ‘submitted’. Add only the year of publication (leave month and day blank).
Publication information Specify the following:
Original language – Change if not published in English.
Title – If you need to insert mathematical/chemical symbols or diacritics, please click on ‘symbols formatting’.
Subtitle, abstract – if applicable.
Pages (from-to) or the article number (whichever applies).
Contributors and affiliations Add the names of your co-authors. Your own name and affiliation have already been filled out by Pure. Click on add person to add a co- author. If the co-author can’t be found, you can create a new external person. The role is set to ‘author’ by default. Please change if needed. Your TU Delft affiliation has automatically been filled in by Pure. Pure does the same for internal (TU Delft) co-authors. If applicable, check the box next to corresponding author.
Publication managed by You can ignore this field (Pure will have filled this out automatically). The Library will change the value if necessary. Note:
If your publication is not affiliated with the TU Delft, you should remove your TU Delft affiliation, and replace it with the correct external affiliation (i.e. the name of the university or research institute).
For external co-authors the affiliation can be left empty. Affiliations are always checked and completed by the Library.
Journal
Select 'add journal' to perform a search for your journal. If your journal is not found, you can create a new one by clicking 'add new'.
Add the volume and issue number, especially if these can't be found on the file you're about to add. Consult the 'Open Access Guidance' section for the journal's Open Access policy, which will clarify whether you can upload the published or accepted version of your article. This information is derived from the Sherpa Romeo database for your convenience.
The document version
The public access status
A licence (if applicable)
Note:
When you provide a (PDF) file, it will be stored in the TU Delft Institutional Repository and shown on the TU Delft research portal. •
The Library validates all uploaded files, and will help you find a solution in case there is a problem with the file you uploaded. •
If your article has a DOI number, add it. The DOI is indispensable for making your publication better findable online and is used by the Library staff to verify your publication’s details.
The public access status Select ‘open’ unless there is an embargo on the file; this should be clear from the Open Access policy of the journal or publisher. Only choose ‘closed’ if ‘open’ or ‘embargoed’ are not an option.
Licence Add the Creative Commons License granted to the article, see license listing on the publisher's website.
Other files/Other links Don't use this to upload your file(s), use ‘Electronic version(s)’ instead. Use these only if you want to add additional sources that are relevant to the publication. Please be aware that these files will also be visible on the Pure portal, so make sure you set the 'public access to the file to ‘closed’ if you don't want it to be accessible by others.
Keywords Usually, keywords are provided in the article. You can leave this empty, but keywords make your article better findable. Add one keyword per box.
Save your record Always click save to save (the changes to) the record.
This work is marked with CC0 1.0 Universal
The Electronic version(s) This is where you add your Open Access file(s). There are three options: you can upload a (PDF) file, add a DOI or a link to the publisher’s website. Which version can you upload? Dutch copyright law allows universities to share the published version of any article after a six-month embargo, provided they have been publicly funded. Please see the TU Delft Open Access policy for more information. If you have any question about your upload you can contact the Library (). Uploading your file(s) When uploading your file, you are asked to fill in the following details:
