This instruction explains how you manually add a conference contribution to the TU Delft repository via Pure.
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In line with the TU Delft Open Access policy, all TU Delft researchers are required to publicly share a free version (PDF) of their TU Delft-affiliated publications. Files are uploaded into the TU Delft repository using Pure.
Before you start:
Ensure your work isn't already in Pure TU Delft Library systematically imports publications from Scopus. This means that if your work is published in a Scopus-indexed journal, Pure may have it already. Pure does check for duplicate entries, but there is always a chance a duplication is not detected.
Don't provide more information than needed The Library verifies all entries and will supplement these with additional data if needed. Required fields are marked with an asterix (*).
Only upload TU Delft affiliated files Only upload copies of your works that have been created during the time you're affiliated with the TU Delft. If you want to add content that is affiliated to another institution, you can add a link (or the DOI) to where the file can be found. If the file has not previously been shared, and you are the copyright holder, you can share the file on Zenodo (or similar service)
After logging into Pure, you start by clicking the green ‘add content’ button on the right. Pure will ask you to select a Research output type.
Select the appropriate Research Output template. - If your work was published in a proceedings book together with other contributions, select "Chapter in Book/Conference proceedings/Edited volume" and then "Conference contribution". - If your work was was not published in a proceedings book, select "Contribution to conference" and then "Paper", "Poster", or "Abstract". - Sometimes conference contributions are published in a Journal (possibly even dedicated to this purpose). In that case select "Contribution to journal" and then "Conference article".
Type With the publication category you indicate the ‘targeted audience’ of your publication.
Scientific = aimed at academic peers;
Professional = aimed at professionals such as companies, journalists, policy makers, teachers, etc.;
Popular = aimed at the general public.
NB: If you choose ‘scientific’, you will be asked to indicate whether the publication has been peer-reviewed.
Publication status Specify when the article was published. Register your publication when it is in its final stage, ‘published’. Don’t register publications that are still ‘in preparation’ or ‘submitted’. Add only the year of publication (leave month and day blank).
4. Publication information
Specify the following:
· Original language – Change if not published in English.
· Title – If you need to insert mathematical/chemical symbols or diacritics, please click on ‘symbols formatting’.
· Subtitle, abstract if applicable.
· Pages (from-to) and/or the chapter or article number (whichever applies).
5. Contributors and affiliations
Add the names of your co-authors. Your own name and affiliation have already been filled out by Pure.
Click on add person to add a co- author. If the co-author can’t be found, you can create a new external person.
The role is set to ‘author’ by default. Please change if needed.
Your TU Delft affiliation has automatically been filled in by Pure. Pure does the same for internal (TU Delft) co-authors.
Note:
· If your publication is not affiliated with the TU Delft, you should remove your TU Delft affiliation, and replace it with the correct external affiliation.
· For external co-authors the affiliation can be left empty. Affiliations are always checked and completed by the Library.
If applicable, check the box next to corresponding author.
6. Publication managed by
You can ignore this field; Pure will have filled this out automatically. The Library will change the value if necessary.
7. Host publication
Specify the following:
· Title - Add the title of the host publication.
· Subtitle - Add the subtitle of the host publication if applicable.
· Publisher - Select add publisher and select the desired publisher or create new.
· Volume, ISBN, editors – if applicable.
8. Series information
Select Add publication series - if applicable.
9. The Electronic version(s)
This is where you add your Open Access file(s).
There are three options: you can upload a (PDF) file, add a DOI or a link to the publisher’s website.
Note:
· To comply with the TU Delft Open Access policy, you should upload a free version (PDF file) of your publication in the TU Delft Repository (via Pure).
· When you provide a (PDF) file, it will be stored in the TU Delft Institutional Repository and shown on the TU Delft research portal.
· The Library validates all uploaded files, and will help you find a solution in case there is a problem with the file you uploaded.
· If your article has a DOI number, add it. The DOI is indispensable for making your publication better findable online and is used by the Library staff to verify your publication’s details.
Which version can you upload?
If possible always upload the final published version. Dutch copyright law allows universities to share the published version of any article after a six-month embargo, provided they have been publicly funded. Based on this law, The TU Delft will effectuate a new policy in 2023, making the six-months embargo the default for all publications not already Open Access. More details will be shared on the library's ‘You Share, We Take Care’ page. Please contact the Library if you have any question about your upload (library@tudelft.nl).
When the final published version is not available, please upload the accepted author manuscript.
Uploading your file(s) When uploading your file, you are asked to fill in the following details:
The document version
The public access status
The licence (if applicable)
The public access status
Select ‘open’ unless there is an embargo on the file; this should be clear from the Open Access policy of the publisher. Only choose ‘closed’ if ‘open’ or ‘embargoed’ are not an option.
Licence
Add the Creative Commons License granted to the article, see license listing on the publisher's website.
Other files/Other links
Don't use this to upload your file(s), use ‘Electronic version(s)’ instead. Use these only if you want to add additional sources that are relevant to the publication. Please be aware that these files will also be visible on the Pure portal, so make sure you set the 'public access to the file to ‘closed’ if you don't want it to be accessible by others.
9. Keywords
Usually, keywords are provided in the article. You can leave this empty, but keywords make your article better findable. Add one keyword per box.
9. Event
· Add the event of your conference contribution by choosing ‘Add event…’.
· Search the event by entering the name in the search field of click on ‘create new’ if there are no search results.
· Fill in the event details as completely as possible.
10. Save your record
Always click save to save (the changes to) the record.
This work is marked with CC0 1.0 Universal
